More E-Etiquette
Posted July 2nd, 2008 by admin
in
Ok Bros, did you know that only 25% of all e-mails sent at work are actually productive? Some experts believe that even that small number is inflated. The more efficiently you deal with your e-mail, the more effective you will be at your job. This will certainly help you get ahead, and it will also allow you to have more time to devote to other, non-work related endeavors – a.k.a., a life.
Here are some tips for e-productivity
- Just say no to mass e-mails. Sure, you can just delete those e-mails from your political party or charity you once supported or job hunting site, but it would be better if you could just make them go away. For one week, unsubscribe from all non-essential list serves that send you e-mails. It’ll be a pain at first to follow the unsubscribe links and instructions so often, but it will save you countless hours of your valuable time in the future.
- E-mail forwards. This is mostly a chick thing, but be honest, guys forward things, too. Typically an inappropriate joke or crude picture, the bro-forward is risky for a few reasons. One, if you’re sending it from a work account, your mail is probably monitored and it’s considered distasteful to send unprofessional messages from work. Two, what are you really accomplishing? It takes a few seconds or maybe a minute or two to read through, decide who you’re sending it to, and fire it off. That may not seem like much time, but they all add up.
- Your inbox is not your planner. Programs that combine e-mail and calendars are great, but don’t confuse the two. Try to act on each e-mail only once. Read it, then file it or delete it. If the e-mail requires further action that you can’t act on immediately, add the task or tasks you need to do to your to-do list, planner, or calendar. Don’t leave the e-mail in your inbox – move it into another folder and hold yourself accountable to the notes in your organizer, not your e-mail account.
- Develop a detailed filing system for your e-mail. Group e-mails by projects, teams, clients, or in whatever order makes the most sense for you. Later, when you need information, you’ll save a ton of time by searching a specific file rather than wading through your entire inbox.
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